Recording Remaining Trip Data for This Advance 

  1. Select Human resources ® Travel Management.
  2. On the Travel Management screen, select Entry type ® Receipt entry
  3. On the Overview of Trip Data in Receipt Entry screen, enter, for example, the personnel number 1000 in the personnel number field or select an employee via match code search.
  4. Select Enter.
  5. Select the advance entered above by placing your cursor on the relevant trip and simply clicking.
  6. Select Change.
  7. Should the system display a dialog-box select Yes.
  8. On the Trip data Maintain: Receipts screen, select Goto ® Enh. Framework data.
  9. On the Trip data Maintain: Enhanced framework data, enter the following data:

    10. Field

    Data

    Trip duration/ from

    1st of curr. month 10:00

    Trip duration / to

    9th of curr. month 17:45

    Reason

    Customer, internat.

    Location

    Vienna

    Land

    AT

    Region

    Vienna

    Trip schema

    02

    Meals

    X

    Miles/kms

    200

  10. Select Enter.
  11. Confirm the warning-message by selecting Enter.
  12. Select Receipts.
  13. On the Trip data maintain: Receipts screen, enter the following data:

    14. Confirm the data regarding hotel receipt by pressing Enter. A dialog box appears requesting additional receipt information. Be sure to enter the entire duration of the time spent in this hotel as date. Only then will the system accept the number of breakfasts. Data must also be entered in the Country field.

    Trip exp.type

    Amount

    Curr.

    Date

    Text

    NB

    Cntry

    Region

    FLBZ

    480

    DEM

    1st of curr. month

    ->Zürich

    		      

    HOTL

    360

    CHF

    3rd of curr. month

    Hilton,ZH

    2

    CH

    		  

    BABZ

    120

    CHF

    3rd of curr. month

    ZH->Graz

    		      

    HOTL

    3000

    ATS

    5th of curr. month

    HInn_Graz

    2

    AT

    		  

    BABZ

    500

    ATS

    5th of curr. month

    Graz-Wien

    		      

    HOTL

    7600

    ATS

    7th of curr. month

    AstorWien

    2

    AT

    Vienna

    BABZ

    2100

    ATS

    7th of curr. month

    Wien-Milan

    		      

    HOTL

    560000

    ITL

    9th of curr. month

    Milan

    		  

    IT

    		  

    FLBZ

    560

    DEM

    9th of curr. month

    Milan->FFM

    		      

  14. Select Enter.

    15. Now the exchange rate fields will be filled with the values from table TCURR. Corrections can be made, if relevant. The default values for the VAT indicator are also set and can also be changed since these are merely default values.

  15. Select Destinations, to enter different stopovers for the trip.
  16. On the Trip Data Maintain: Stopovers screen, enter the following data:

    17. from

    to

    Reason

    City

    Country

    Region

    1st of curr. month 13:00

    3rd of curr. month 9:30

    Airport

    Zürich

    CH

    		  

    3rd of curr. month 12:00

    5th of curr. month 8:45

    Messe AG

    Graz

    AT

    		  

    5th of curr. month 10:00

    7th of curr. month 9:15

    Prater & Co.

    Vienna

    AT

    Vienna

    7th of curr. month 12:30

    9th of curr. month 17:45

    SC Milano

    Milan

    IT

    		  

  17. Select Enter.
  18. Select Extras ® Costs assignment ® Entire Trip, to distribute the trip costs by percentage to different cost centers.
  19. On the Trip Data Maintain: Cost assignment for entire trip screen, enter the following data:

    20. Field share in %

    Data

    20

    1110

    20

    2300

    20

    1000

  20. Select Save.
  21. Select Enter.
  22. On the Trip DataM: Status screen, set the trip status to Trip completed / To be accounted.
  23. Select Save again.
  24. Make a note of the trip number for the following optical archiving of the receipts.
  25. Return to the main SAP R/3 screen.