Recording an Advance Application 

  1. Select Human resources ® Travel management ® travel accounting.
  2. On the Travel Accoumting screen, select trip ® trip advances.
  3. On the Advance Data Entry screen, enter, for example, the personnel number 1000 in the personnel number field or select an employee via match code search.
  4. Select Enter.
  5. Select Create.
  6. On the Trip Data Maintain: Advances screen, enter the relevant advance in DEM, for example 500.00.
  7. Select Save.
  8. Select Enter to confirm the dialogbox.

    9. Via advance entry (also called cash office transaction), the advance, in this case amounting to 500.00 DM, is paid directly to the employee, that is at the cash office. The date used for the advance is the current system date. The trip status is immediately set to Request approved / accounted, and the advance which has already been paid to the employee is then posted during the next run in financial accounting.

  9. Return to the main SAP R/3 screen.