This process chain is meant to illustrate an example for the entire process involved in accounting the costs for a business trip: beginning with the entry of an application for an advance via the advance transaction (cash office transaction) and the subsequent transferring of the advance to financial accounting. As the next step, after the trip has been completed, the remaining trip data is recorded in the system. After that, the trip must once again be approved and accounted by a superior or by the expense department. Finally, the entire trip is transferred to financial accounting, where payment is also effected.

At the end of this process chain, an example is shown of how a receipt can be added later to the data of a trip which has already been posted and paid, and how the change can be documented via the history function. Finally, the difference amount is also posted to financial accounting.

• The example shown here only refers to German travel expense accounting; in other words, all per diems/flat rates are calculated according to German travel expenses laws.

• Transfer to and payment via financial accounting is only possible if a person-related vendor exists for the relevant employee in financial accounting. Posting of trip expenses then goes directly to this account and automatic payment is started from there. If there are additional amounts, these amounts must also be taxed via payroll accounting.

• A prerequisite for recording an employee’s trips, is that this employee’s Travel Privileges have been maintained in infotype 0017.