Recording a One-Day Domestic Trip via Fast Entry 

  1. Select Human resources ® Travel management ® Travel accounting.
  2. On the Travel accounting screen, select Travel Calendar.
  3. On the Fast entry of trip data screen, enter the personnel number 1000 in the personnel number field.

    4. If you do not know the personnel number, you can access the personnel list by using the down arrow (matchcode search) and confirming the screen Limit value range for search help N . The employee can be selected by clicking the line and confirming your entry.

  4. Select Enter.
  5. On the Travel Calendar: Domestic Trips screen, select the 3. Of the current month and enter the following data:

    6. Field

    Data

    from

    8:00

    to

    18:45

    Reason

    Trade fair

    City

    Frankfurt

    Miles/kms

    210

    M

    x

    B

    blank

    L

    mark

    D

    blank

  6. Select Enter.

    7. The fields left blank were filled with standard values.

    You have now, as a result, recorded a trip for an employee on the 3rd day of the current month from 8:00 am to 6:45 pm to Frankfurt. This employee drove 210 kms with his/her own car (Miles/kms field), the meals are accounted by per diem (M field), and he/she was invited to lunch by the customer (L field = deduction due to gratuitous entertainment for lunch, B and D analogous). The Nt field (number of per diems for accommodations nights) cannot be filled in this case, since the trip only lasted 1 day. The E field describes the company’s trip type (enterprise-specific) and, in the standard version, it is filled with 0 (all employees). The S field refers to statutory trip types and is filled with T for business trip in the standard version. The A Field stands for trip activity, which, however, is not used in this example. The Status field, finally, is used to indicate the status of the specified trip. For further information, you can place your cursor on the relevant field and press F1 for field help.

  7. Position the cursor on the item of your trip and select Receipts.
  8. On the Trip Data Maintain: Receipts screen, go on the Trip expense type field in the first line and select Matchcode search.

    9. A selection list of all expense types which can be chosen here is displayed.

  9. Select the value Park (parking), for example, by double-clicking and then enter the following data in this line:
    10.

    Field

    Data

    Amount

    13,00

  10. Select Enter.

You have now recorded a parking receipt from the 3rd of the current month and amounting to 13,00 DM. This receipt includes 16 % value added tax (VAT field.

Select Back.

  1. On the Fast entry of trip data screen select Save.

    2. By saving the trips you also simultaneously approve them. As you will see later in other process chains in Trip Costs Accounting, this is, for organizational reasons, not always an advantage (for example, when using Workflow for accounting of trip costs).

  2. Return to the main SAP R/3 System screen.