Basic Data

Basic Data

Purpose

This component includes all the functions you need to be able to reproduce business transactions in your business, split into revenue, expenditure, and balance items.

For more information on commitment items, read. Business Object: Commitment Item

Implementation Considerations

You must create commitment items (account assignment items) in the system before you can use Cash Budget Management.

Before you can create commitment items, you must define an FM area.

Integration

The commitment items or commitment item hierarchies which you define in Cash Budget Management are also available for use in Funds Management. The advantage of this, if you use both systems, is that you only need to create the commitment item hierarchy once. The disadvantage is that changes made to the items or the hierarchy for Cash Budget Management also affect Funds Management.

For actual/commitment data from the feeder systems to be recorded in Cash Budget Management, you must store the commitment items (account assignment items) in the company code section of the G/L account masters. For more information, read Assigning Commitment Items to G/L Accounts .

Features

Maintaining Basic Data

You process and maintain basic data or hierarchies using the SAP network graphics. For detailed information, refer to: SAP Network Graphics.

Regulating Basic Data Maintenance

You can use authorizations to regulate master data maintenance by granting authorizations for displaying, creating, changing, and deleting commitment items in Cash Budget Management.

For details, read: Authorizations

Recording Data

In the commitment item master record, you define control parameters required to:

Control the processing of posting data, so that the actual/commitment values from the feeder systems (Financial Accounting, Materials Management) can flow into Cash Budget Management

Split the actual/commitment values from the feeder systems into revenues, expenditures, and balances

Split the plan values into revenues, expenditures, and inventory stocks

Display the actual, commitment, and plan values correctly in the information system.

For details, read: Integration

Time Dependencies

For commitment items, you can define periods of time, in which the "Name" and "Description" have different characteristics. For more information, read Time Dependencies in Account Assignment Items

Change History/Change Documents

You can display a change history for each commitment item, showing who created it and who made the last change. In addition, you can generate change documents showing the field which has changed, and the values before and after the change.

SAPscript Connection

You can enter a long text for each commitment item.

Constraints

Changes to commitment item hierarchy relationships are not recorded in the change documents. For this reason, do not make any changes to the hierarchy once you have gone live.