Entering the Trip Data 

Logon with the user WF-TR-1 (Chris Miller Persno:1309) and the password Welcome .

On the SAP R/3 screen, select Accounting ® Financial accounting ® Travel management ® Travel accounting.

On the Travel accounting screen, select Travel manager.

On the Travel manager screen, enter the following data:

Field

Data

PersonnelNo.

1309

On the Travel manager screen, place the cursor in the Field with the number of your Trip and select Change.

On the Trip Data Maintn: Receipts screen, select the field ExpTy in the first line (001) of the document frame and go to the Match-Code selection.

Select the matchcode line HOTL/Ngt Hotel with a double-click and enter the following data:

Field

Data

Amount

790,-

Confirm your entry.

In the dialog box enter the following data:

Field

Data

Date

19.06.1998

to

23.06.1998

No. of Breakfasts

4

Description

Holi_Inn

Country

DE

Region

blank

Select Transfer.

Due to this action you have got a hotel receipt from 19.06. to 23.06.1998. The hotel receipt contains 4 breakfasts.

The trip beginning date has to be in the past to receive a settlement result.

You can enter further receipts, by entering the following data.

ExpTy

Amount

VT

Date

Info

TAXI

25,50

      

TELE

15,00

V1

  

Telecard

PARK

60,00

    

Train station

Confirm your entry.

If the R/3 System displays a dialog box, enter a user-defined reason.

Manouvre between the individual fields with the tab key as this is easier than pressing Enter after each entry. This accelerates the trip data input a lot as the R/3 System only checks the data after completing all entries and not after each individual entry.

Select Trip status.

On the Trip Data Maintn:Status screen, select the new status Trip complete / Report recordet and to be accounted.

Select Save.

Confirm the following dialog box with Yes.

On the Travel manager screen, the R/3 System displays the new status in the field Approval.

The new status is Trip complete and to be accounted. Beforehand it was Request entered / to be accounted.

Return to the main SAP R/3 screen.