Quota Corrections Infotype (2013) 

Definition

You use this infotype to change accrual entitlements that are generated by time evaluation.

Use

Time evaluation can generate Absence Quotas records (infotype 2006) automatically. The SAP System first generates accrual entitlements during a time evaluation run, which are transferred at a set time to the Absence Quotas infotype (2006) as a deductible quota.

You can use the Quota Corrections infotype (2013) to influence how these accrual entitlements are generated and transferred:

An employee has joined your company from another company. His or her contract has guaranteed a one-off entitlement of ten days of leave when the employee joins your company. You therefore want to increase the employee’s leave quota by 10 days. You want the entitlement to be immediately available in the Absence Quotas infotype (2006) so that the employee can take the ten days of leave.

Structure

You can only use the infotype to change absence quotas that are accrued in time evaluation. The changes are taken into account the next time time evaluation is run. Time evaluation carries out a recalculation starting on the day for which you have entered the quota correction.

The Absence Quotas infotype (2006) does not take account of quota corrections immediately. The infotype is updated at a specific transfer time that is determined in Customizing.

If you want to make the corrected quota available directly in the Absence Quotas infotype (2006), you can also immediately transfer the entitlements accumulated in time evaluation and the quota number specified in the infotype. You do this by setting the Transfer field to Transfer collected entitlement immediately.

An employee is leaving the company and wants to use the remainder of all absence quotas that have not yet been transferred.

In the case of automatic accrual, time evaluation can either replace or increase the existing entitlements in the Absence Quotas infotype (2006). You will generally want to use the Quota Corrections infotype (2013) to change only entitlements that are increased by time evaluation. If an entitlement were to be replaced by a quota correction, the correction would be overwritten the next time that time evaluation transfers entitlements to the infotype. For this reason, you can only choose the Transfer collected entitlement immediately function for quotas that are to be replaced.

To check whether a quota is replaced or increased, choose the Customizing step:
Personnel Time Management ® Time Data Recording and Administration ® Managing Time Accounts Using Attendance/Absence Quotas ® Calculating Absence Entitlements ® Automatic Accrual of Absence Quotas ® Permit Generation of Quotas in Time Evaluation.

Integration

You can only use the infotype if you use the Time Evaluation component. You must also use the Automatic Accrual of Absence Quotas function.