Maintain Catalogs

In this section, you define the contents of the Q-notifications while also taking the next step into consideration (defining the catalog profiles ). This means that you must:

• define which elements (for example, catalog entries, short text, long text) of the quality notifications will be used and which information these elements will contain

• organize and maintain the catalogs that are used for the Q-notifications and the defects recording function

Depending on the scope of your catalog profile, you may need catalogs for:

• problem descriptions (coding) at the notification header level

• defect criteria at the notification item level

• defect type

• defect location

• defect cause

• tasks and activities
  You can define tasks and activites on two levels in the Q-notification:

• notification header (immediate tasks, immediate activities)

• notification item (tasks, activities)

Important: in the Q-notifications, you can only use code groups at the plant level (and not selected sets). As an alternative, you can limit the selection of available catalogs with the help of the catalog profile.

Activities

1. First determine which elements in the Q-notification will contain information that can be described with the help of terminology catalogs.
The answer to this question generally depends on:

• The scope of the required quality documentation

• The evaluations that are required for quality control purposes

The answer may also depend on the purpose and origin of the notification. The information may be different for:

• Complaints against vendors

• Internal problem notifications

• Customer complaints

On the basis of this criteria, you can later define different notification types, each with their own catalog profile.

2. After you clarify this, organize and create the catalogs you need.

a) Define the catalogs in a directory for catalog types.
With the help of the predefined catalogs, you can define the catalog profiles for the individual Q-notification types later.

b) Maintain the contents of the catalogs.

Refer to the chapter Quality Planning -> Basic Data -> Catalog for detailed information about the organization of the catalogs.

Further Notes

For the 'defect type' and 'defect location' fields in the Q-notification items, the system uses the keywords from the corresponding catalog types as field descriptions.
The field descriptions in the defect records are predefined.

The catalog processing function does not have a transport link. Enter the details and final entries for the catalogs in the target system!