Creating a Room 

Use

In this step you create the resource room. In other words, you enter data for a physical room that exists in the system so that you can later reserve it for events.

Prerequisites

See also:

Resource Type

Creating a Resource Type

See also:

Setting Up a Building Address

If you have both Training and Event Management and Room Reservations integrated, which means that you have a common plan version for both applications, you should create a resource type Room that is used in integrated operation by the two application components. You do this in Customizing for Room Reservation Management under Define Initial Objects. In this way, you can access the same rooms from both Training and Event Management and Room Reservations.

Procedure

On the SAP Easy Access screen, in the SAP Standard Menu choose Human Resources ® Training and Events ® Business Events ® Settings ® Current Settings ® Resource Management ® Room. The Room: Initial Screen appears.

  1. Enter the validity start date of the object in the Validity field.

    2. For clarity's sake, you should enter 01/01/ of a calendar year.

  2. If required, change the status of the new resource. The default status entered is active.

    3. You can create the resource room in either active or planned status. Planned status is rarely used in Training and Event Management. You could, however, use planned status to indicate resources that have not yet been acquired.

  3. Choose Create Room. The Create Room: Data Screen appears.
  4. Enter an abbreviation and a long name for the new resource.
  5. Maintain the infotypes offered on the tab strips as required:

Relationships:

Enter the location of the building here (town or city).

If you are using business event locations, this relationship is mandatory since otherwise the system cannot find the resources for resource reservation.

Enter the relevant resource type for the resource here.

Enter the resource type that the room automatically contains here. This relationship is also used during the resource selection procedure. Example: a room is equipped with PCs.

Specify the cost center assignment of the resource if this data has not already been maintained for the resource type or if you want to override this value.

Capacity:

Specify the minimum, optimum, and maximum capacity of the room if you have not already maintained this information for the pertinent resource type or if you want to override these values.

Address:

Assign the room to a building and enter telephone, fax, and room numbers.

Further information:

Maintain the Costs infotype for the room and specify cost items if you have not already maintained this information for the pertinent resource type or if you want to override these values.
  1. Save your entries.

Result

You have created a room. You can reserve this room when you plan and create business event dates.

See also:

Selecting Resources