Sorting in Ascending or Descending Order 

Procedure

To sort one or more columns in a list:

  1. Select the column(s).
  2. Choose Sort in ascending order or Sort in descending order .

After a column has been sorted, a small red arrow in the top left-hand corner of the column header indicates the sort order (pointing up = ascending; pointing down = descending).

If you have not selected a column, and you choose either of the two above-mentioned icons, the Define Sort Order dialog box appears, as in this example:

In this dialog box, you specify the columns you want the system to sort:

  1. Select the appropriate row(s) in the Field list by clicking the buttons at the left of the item(s).
  2. Choose the single or double arrows to move one or more () or all () of the item(s) to the Sort fields list.

    3. The dialog box now shows the column(s) to be sorted, as in the following example:

  3. Use the radio buttons to specify the sort order (ascending or descending).