This section explains how to perform day-to-day pricing activities during sales order processing. The section explains how to create and maintain pricing information by using condition records.
Purpose of Condition Records
Condition records allow you to store and retrieve pricing data in the system. All the pricing elements of your daily business - the prices, discounts, and surcharges for freight and taxes - that you want to use for automatic pricing must be stored in the system as condition records. You can define as many condition records as you want for the different pricing elements for any validity period.
You create condition records for all the pricing elements that the system takes into account during automatic pricing. During document processing, the system transfers data from the condition records and determines the amounts for individual pricing elements (prices, discounts and surcharges) and the final amount for the sales document.
Pricing elements are generally managed at the sales organization and the distribution channel level. Therefore you always have to specify the organizational level when creating condition records. In the case of condition records for price groups, freight charges, and customer-specific prices and discounts, you must also enter the division. As a result, you can create conditions according to product groups with these price elements.
Creating Condition Records With Reference
If you want to create condition records based on records that already exist in the system, you can create condition records with reference. Creating condition records with reference reduces the data entry effort considerably. This method of creating condition records is especially useful for creating records that have similar data to the reference but have different validity periods.
You can overwrite any of the specifications of a condition record, thus using it as a reference. When you save an altered condition record, the system creates a new condition record.
Maintaining Pricing Related Master Data
During sales order processing the system can process some condition records only if corresponding data is maintained in the material or customer master records. If, for example, you want to apply discounts to certain customers by creating condition records for different price list types, you must maintain data in each of the relevant customer master records.