Creating, Processing and Sending Documents (BC-SRV-OFC SAPoffice

Creating, Processing and Sending Documents (BC-SRV-OFC SAPoffice)

Use

This Internet Application Component makes it possible to access the functions of the SAPoffice mail and folder system. This enables you to communicate and spread information in your enterprise via the Web browser.

You can display documents and folders from the inbox, the outbox, private folders, shared folders, resubmissions and trash. All folders offer the option of sending documents or short messages. You can also create new documents and process existing documents.

Unlike in the R/3 System, although you can display and process documents of every class including their attachments, you can only create SAP editor documents. The full subfolder structure of a folder is not displayed, but individual levels through which you can then navigate.

Procedure

You have accessed your enterprise’s intranet and are in the Integrated inbox.

1. Select the folder that you want to display or process.

The folders and documents within the selected folder are displayed.

2. You have the following processing options in the folder list:

Which functions you can select depends on the folder in which you are located.

To create a short message, a document or a folder, choose Short message, Create document or Create folder.
To display a short message or a document, select it from the document list. To change it, also choose Change in the document display.
To display or delete a folder, select it from the folder list and choose Delete folder.

3. You have the following processing options in the document window:

Short message: Specify a recipient and choose Find so that the recipient type is entered automatically. Select Express if applicable and enter a title and the text. Choose Send.

The message is sent to the recipient and stored in your outbox.

Document: Enter a title and a text and choose Save. You can process the document with the following functions:

Create attachment: If you want to create a SAP editor document as an attachment, specify the title of the document. If you want to create a PC document as an attachment, specify its file path and name or choose Browse in order to select the PC document from your file hierarchy.

Send: Specify a recipient and choose Find so that the recipient type is entered automatically. Select Express if applicable.

Resubmit: Specify a resubmission date and choose Save.

Move or Create link: Your private folders are displayed. Select the required folder. After moving the document, it is only available in the selected folder. When creating a link, you get the same document in the outbox and in the selected folder, so that changes to this document will be visible in both folders.

Delete: The document is stored in the trash. There you can Retrieve it or Delete it permanently.

Note:

With short messages and documents that have been sent, you can display the recipient list by selecting Recipients in the document display. Here you also get information regarding which of the individual recipients have read the document and when.