Processing Off-Cycle Advance Payments 

Prerequisites

If you want to make an advance payment or a part thereof outside the regular payroll schedule, you must perform an off-cycle payroll run.

Off-cycle payroll runs only process wage types stored in the Infotype Additional Payments Off-Cycle (0267). Other elements of an employee's remuneration, such as basic pay or recurring payments, are not included.

See also: For general information on how to perform payroll accounting, see The Basics of Payroll Accounting and Payroll Activities.

Procedure

  1. Choose Human Resources ® Payroll accounting ® Asia/Pacific ® Malaysia ® Subs. Activities ® Period-independent.

    2. The Subsequent activities irrespective of periods screen appears.

  2. Choose Payroll-related Area ® Advance payment ® Payroll Run.
  3. Enter the payroll area and the applicable payroll period.
  4. Enter the personnel numbers for whom off-cycle advance payments are to be processed.
  5. Enter the reason for the payroll run.
  6. In the Off-cycle payroll field, enter A as the payroll type, a number that identifies the off-cycle run, and the date of the off-cycle run.

    7. This date must be identical with the entry date of the respective advance payment from Infotype 0267.

  7. Set the other general payroll processing parameters to meet your requirements.
  8. Choose Execute.

    9. The system processes the off-cycle advance payments for the personnel numbers you selected.

  9. Check the payroll log. If the payroll run was carried out successfully and correctly, start payment of the advances.