Budget Allocation 

Purpose

This process describes how you can allocate the budget of a budget structure element in your budget hierarchy for the purposes of financing a person or position.

The budget allocation process is closely linked to the Financing process (since both processes supply funds to cover personnel expenditures).

However, in the Budget Allocation process, funding is supplied using a budget structure element as the point of departure, whereas a position or person is the point of departure in the Financing process.

You can only use the Budget Allocation process for allocatable budget structure elements.

Prerequisites

You must have define a budget hierarchy with budget structure elements and budgets, an organizational structure with positions, HR master data, and (if applicable) relationships between positions and HR master data (staffing details).

The status of the overall budget must be Released, Released provisionally, or Being revised.

Process Flow

  1. You use the search functions available in the system to find the budget structure element that is to be used for financing.
  2. Select the object (person or position) that you want to finance.
  3. The system displays the financing status for the allocation period in question.
  4. You allocate the budget required for financing the person/position, or you use the Financing Wizard to generate proposed values for financing.
  5. If you create or change a financing relationship, the system performs an availability check. This is to ensure that the budget of the budget structure element in question is not being asked to provide more financing than it can supply.
  6. You can display a where-used list to see where else the budget is used (application of budget).
  7. The system performs a plausibility check. Depending on the outcome of this check (and any warnings that may be issued), the system saves the data.

 

See also:

Allocating a Budget