Attendance/Absence Data: Calendar View (RPTABS50) 

Use

This report displays attendances and absence for each employee in a calendar. For example, you can view an employee’s leave (vacation) and business trips for a specific period. In addition, you can produce statistics as well as a legend for both the calendar and the statistics.

Prerequisites

Features

Activities

Determine Attendances/Absences to be Evaluated

To evaluate only absences:

To evaluate only attendances:

To evaluate both attendances and absences:

To evaluate attendance/absence types (abbreviations for attendance/absence types):

Determine Display Period

Here you determine the selection period for which you want the calendar to be displayed. The period can only be specified using the selection screen. You can choose from the following display periods:

You can only specify those Alternative periods defined in Customizing (see Prerequisites section).

Display Organizational Assignment

You can specify which organizational data you want to be displayed in the header by selecting Display organizational assignment. The default settings are Personnel area and Personnel subarea. A dialog box appears from which you can choose additional data. This data is then displayed or printed in the header in the order specified.

Display Texts for Organizational Assignment

Here you can decide whether you want the organizational data to be displayed in the header with their texts or just their technical keys.

Generate Statistics

Here you decide whether you want to generate statistics for each employee.
If you select a monthly or weekly period, statistics are printed for the month. If you choose an alternative period, the statistics are generated for that period.
Statistics cumulate the hours per month for a particular attendance or absence category, for example, as well as the percentage ratio of these hours to the employee’s planned hours. Attendance or absence records assigned to the previous day count for the period in which the previous day falls.

Display Legend

Here you choose whether you want to display a legend for all attendance or absence categories selected for an employee (abbreviation and attendance/absence category). This information is then displayed/printed on each page.

Interpret Calendar Display

Attendances/absences are displayed in the list by their attendance or absence category (abbreviation). In addition to the abbreviations defined in Customizing, you can use the symbols "*," "?," "<," ">," and "/," as follows:

Obtain Detail Information on Attendances/Absences

1. If you select the abbreviation for the attendance/absence (by double-clicking on it) in the calendar, more details appear.
The applicable infotype record appears.

2. To return to the calendar, exit the infotype record.
If both an attendance and an absence appear on one day (indicated by the "*" symbol), then you can decide in the dialog box to which infotype record you want to jump.

Generate Overview for More Than One Employee

1. Select an employee for a period from the calendar (a month, for example).

2. Choose Overview for more than one employee.
A list appears with all selected employees and attendances/absences for the period entered. You can also jump from this list to the abbreviation for attendance/absence in the corresponding infotype record.

3. To return to the calendar, choose Back.

Display Error List

1. Choose Goto ® Error list.
A dialog box appears that contains all of the employees for whom an error occurred.

2. To return to the table, choose Continue.

  Example

You want to see an overview of an employee’s leave for the current year.

Procedure

a. Enter the selection screen for report RPTABS50.

b. Choose Current year as the period.

c. Enter the personnel number of the employee in the Personnel no. field.

d. Select the Only evaluate absences checkbox in the Attendance/absence types to be evaluated section of the screen.

e. Enter all of the absence types that reflect leave in the Absence types field.

f. Choose Execute.

  Example

You want to display a list of employees in a specific organizational unit who are teaching training courses in the current year.

Procedure

a. Enter the selection screen for report RPTABS50.

b. Choose Current year as the period.

c. Insert the Organizational unit field by selecting it in the Additional entries section of the screen, and enter the organizational unit for the employees you want to display.

d. Select the Only evaluate attendances checkbox in the Attendance/absence types to be evaluated section of the screen.

e. Enter the attendance type Instructor in the Attendance type field.

f. Choose Execute.