Releasing Invoices Collectively 

Procedure

To release several invoices together, proceed as follows:

1. From the Logistics Invoice Verification screen, choose Further processing ® Release invoices. The initial screen for releasing invoices appears.

2. On the initial screen you define:

– Which invoices are to be selected

– If the baseline date for payment should be changed

– The layout of the list

Choose Continue. The system displays the list of invoices.

3. Process the list.

Since you cannot release invoices on item level, you must switch to the totals display. Make sure that the cursor is not on an item line and choose Edit ® Total.

A window appears in which the totals variants are listed. It is only possible to release an invoice for the totals variants defined for the standard system (document totals and vendor totals).

A window appears in which the totals variants are listed.

4. Select the required total variant (document totals or vendor totals). The system displays the list of totals.

5. Choose Edit ® Collective release.

The system displays all lines in an inactive state. By positioning the cursor and selecting Edit ® Activate/deactivate, you can activate or deactivate individual lines. You can also activate or deactivate all the lines.

6. After you have activated the lines you want, choose Invoice item ® Save release.

If you specified on the initial screen that you want to change the baseline date for payment, proceed with step seven, if not proceed with step eight.

7. A window appears in which you enter the new baseline date for payment. Today's date is suggested by the system. You can change the date if you want, and choose Continue.

8. The system releases the invoices that were activated and displays a message:

Result

nn invoice(s) released

The released invoices are not deleted from the list but they are deactivated and cannot be reactivated.