Deleting Individual Blocking Reasons

Deleting Individual Blocking Reasons

Procedure

When you process a blocked invoice item, you can remove individual blocking reasons. This is useful in the following cases:

An invoice contains several blocking reasons. The time required to investigate each reason can differ. If a particular blocking reason is no longer valid, you can remove it, without this affecting the other blocking reasons.
In your company, different employees may be responsible for processing different blocking reasons. Your system administrator can assign different authorizations for deleting individual blocking reasons. Each employee can, therefore, delete the blocking reasons for which he or she has authorization.

When you delete the last blocking reason in an invoice, the system automatically releases the invoice.

To delete a blocking reason, proceed as follows:

1. From the Invoice Verification screen, choose Further processing ® Release invoices.

The initial screen for releasing invoices appears.

2. On the initial screen you determine:

– Which invoices are to be selected

– If the baseline date for payment should be changed

– The settings for the list. The blocking reason to be deleted must be displayed in the list.

Choose Continue. The system displays the list of invoices.

3. Position the cursor on the blocking reason for the relevant invoice item and choose Invoice item ® Delete blocking reason.

The system removes the blocking indicator and checks if this is the last blocking reason for the invoice.

If there are other blocking reasons in this or other items in the invoice, you receive a message

indicating that the selected blocking reason was deleted.

If no other blocking reasons exist in this or other items in the invoice, the system releases the invoice. You receive a message

indicating that an invoice was released.