Clearing the GR/IR Clearing Account 

Prerequisites

The GR/IR clearing account is usually cleared at the end of a period or fiscal year for those order items for which no further goods receipts or invoices are expected.

Procedure

1. Choose Logistics ® Materials management ® Invoice verification ® Invoice verification.

The initial screen of the conventional Invoice Verification component appears.

2. Choose Further processing ® Maintain GR/IR acct.

The initial screen for account maintenance appears.

3. Enter the document header data of the clearing document on the initial screen.

Then decide how you want to select the transactions for which you want to post differences.

4. Choose Execute.

- If you have chosen to clear the balance automatically, the system now posts the clearing entry and returns to the initial screen with the following message:

Document no. ...... created

- If you have selected Prepare list, the selection screen appears.

If you do not want to have the clearing entry posted automatically, proceed as follows:

5. On the selection screen, the individual purchase orders containing quantity variances are now listed as per your selection.

Select the order items that you want to clear.

6. Choose Edit ® Clear. The GR/IR clearing account is cleared for the selected purchase orders. The initial screen reappears and a message stating that a document was created is displayed.