As in the case of invoices without variances, the amount invoiced is posted from the GR/IR clearing account to the vendor account. When quantity variances occur, the following applies:

• If the quantity invoiced is larger than the quantity received, the system expects that the extra quantity invoiced will still be delivered.
• If the quantity received is larger than the quantity invoiced, the system expects a further invoice to arrive.

When the goods or invoice are received, the balance is cleared on the GR/IR clearing account.

If no more goods or invoices are received, the balance remains uncleared on the GR/IR clearing account. In order to do this manually, the GR/IR clearing account must be maintained at regular intervals.