Posting Invoices with Variances 

Procedure

1. From the Logistics Invoice Verification screen, choose Document entry ® Enter invoice.

2. Enter the required data on the Logistics Invoice Verification initial screen.

3. Choose Goto ® Item list.

The item list appears.

On the item list, the system has selected all items for which an invoice is still to be received. Check the selection and make any necessary changes.

In the items for which invoices are still to be received, the system suggests the quantity to be invoiced and calculates the amount to be invoiced from the order price. If the invoice differs, you can overwrite the suggested values.

If there is no outstanding invoice for an item, the system suggests neither amount nor quantity. However, you can still enter values in these fields, but you must select the item if you want it to be included in the document.

4. Choose Continue. The system can now check whether your entries have resulted in variances in the selected items. If variances occur, the system:

- Accepts your change and processes the item as if there were no variance, if the variance is within the tolerance limits

- Displays a message if the variance is outside the tolerance limits.

You can now correct any typing errors or acknowledge the message by pressing Continue.

5. Choose Invoice document ® Post. The system posts the document and the Logistics Invoice Verification initial screen appears.

Result

If a variance is outside the tolerance limits, the document is posted and blocked for payment.