Entering Tax Data 

Use

Invoices usually include sales tax. This is specified either as a percentage rate or as a set amount. You have to enter tax data when you are entering an invoice. The system automatically makes all the necessary postings.

Prerequisites

You maintain the following settings in Customizing for Invoice Verification:

Function

Settings in Customizing for Invoice Verification

You define the number of tax codes that can be entered when entering an invoice.

Incoming Invoice ® Determine Tax Version

Maintain the default values for tax codes for invoices.

Incoming Invoice ® Maintain Default Values for Tax Codes

Procedure

You enter the tax information contained in an invoice on the initial screen, in the document header data or on the item list.

  1. Choose Document entry ® Enter invoice.

    2. The initial screen for Logistics Invoice Verification appears.

  2. Enter data as required. Enter the data for the fields Tax amount and Tax code. You can overwrite any tax codes suggested by the system, if required.

    3. - If the tax amounts are not specified in the invoice, leave the field Tax amount blank and select the field Calculate tax.

    - If an invoice contains fewer tax rates than you can enter on the initial screen, delete any tax codes suggested that are not relevant.

    - If an invoice contains more tax rates than you can enter on the initial screen, just enter the tax amounts and codes that you can. You will have to add the other tax amounts later.

  3. Choose Goto ® Item list.

    4. The item list appears. In the standard view and the table control view of the item list, the item tax codes are displayed. The system automatically suggests the tax code from the order item or from the G/L account to be posted to for each item.

    You can overwrite these tax codes.

  4. From the item list you can choose Extras ® Taxes.

    5. The tax data screen appears. This contains:

    - All tax codes used in the session

    - All tax amounts that you have entered

    - The tax base for each tax code

    You can correct the tax amounts. If you did not enter all the tax amounts and tax codes on the initial screen, the missing tax codes (but not the amounts) contained in the items are displayed. You have to enter the relevant amounts. The system does not, however, check your entries here. The system only checks the tax amount, the tax code and the base amount when you post or simulate the invoice.

    You cannot change the tax base on the tax data screen. If this is wrong, then the amount or the tax code has probably been entered wrongly in the item. You then have to go back to the item list to make the correction.

  5. Choose Edit ® Continue. The item list reappears.

Result

When you post or simulate an invoice, the system checks whether the correct tax amount has been entered for every tax code. If the tax amount is incorrect, the tax data screen appears and a message appears showing the correct tax amount.

If you want to change the tax data, choose Cancel. The item list reappears. You can change the tax information here.

If you do not want to change the tax data, acknowledge the message by pressing Continue. The system then posts the document.

See also:

Posting Taxes