Invoice Reduction: Correcting Quantities or Values

Invoice Reduction: Correcting Quantities or Values

Prerequisites

You maintain User parameter RBB in Customizing for Invoice Verification: Incoming Invoice ® Maintain Entry Profile for Logistics Invoice Verification

On the item list in Logistics Invoice Verification, choose the invoice reduction view.

Procedure

Carry out the following steps for every item on the list:

1. Compare the default quantity (the expected or ‘target’ quantity) with the quantity invoiced (actual quantity).

Are the quantities the same? If so, continue with step two.

Can you accept the different quantity?

If you want to accept the different quantity, overwrite the target quantity suggested by the system and choose Continue. Depending on the Customizing setting, the system automatically changes the amount expected (i.e. the target amount).

If you do not want to accept the different quantity, enter Correction indicator 2 and choose Continue so that you can make entries in the fields for the actual data, the system then suggests the target data. Enter the actual quantity. Choose Continue. The system calculates the amount it expects for the actual quantity (actual quantity x order price) and displays a message indicating the amount of the invoice reduction. When you acknowledge the message, the system suggests the expected amount for the actual quantity in the actual amount field.

2. Check the actual amount invoiced.

If you did not enter an actual quantity, compare the actual amount invoiced with the target amount.

If no differences occur, you have now finished verifying the item.

If you want to accept a different amount, overwrite the target amount suggested by the system.

If you do not want to accept a different amount, enter Correction indicator 2 and choose Continue so that you can make entries in the fields for the actual data, the system then suggests the target data. Enter the actual amount. A message appears indicating the amount of the invoice reduction.

If you already entered an actual quantity, compare the actual amount invoiced with the suggested actual amount.

If no differences occur, you have now finished verifying the item.

If a difference occurs, you can overwrite the suggested actual amount. A message appears indicating the amount of the invoice reduction.