Invoice Verification Online 

Purpose

This process is the classic method used to verify invoices:

  1. You enter the data from the vendor invoice in the system.
  2. As you do this, you compare the data with the suggested quantities and values for each item.
  3. If differences occur, you make any necessary corrections.
  4. You then post the invoice.

Process Flow

You receive an invoice from the vendor referring to a purchase order and a goods receipt.

Entering a vendor invoice involves:

  1. Entering Document Header Data
  2. Allocating Invoices
  3. Processing the Item List

The last step is not compulsory. If there is no balance or if the variances are within the tolerance limits set, you can post the invoice immediately after entering the allocation data.

If the system cannot post the invoice, the item screen appears for you to check the list.

When you post directly without an item list, variances in individual items can cancel each other out.

Result

The posted invoice passes on information about payments to Financial Accounting.