Entering a Total 

If for example, you want to post and check a series of bank statements, you can use a control total to verify that the actual sum of the amounts posted equals the total you calculate in advance. Proceed as follows:

  1. Calculate the total of the bank statements to be posted.
  2. From the General Ledger menu, choose Environment ® User parameters ® Control totals.
  3. Choose Goto ® Maintain control totals.
  4. You can enter either a customer and vendor balance you expect or at least one control total for the fields AccTy (account type), From acct, To account, Debit amnt, Credit amnt, and Curr.
  5. After entering the control totals, post your accounting transaction.

    6. The system automatically calculates the total debits and credits you post.

  6. After you have entered the accounting transactions, go back to the control totals function by choosing User parameters ® Control totals from the General Ledger menu.
  7. Select Goto ® Display difference to display the differences.

The system then displays the difference between the control total that you defined in advance and the posted amounts. If they are not equal, you have made a mistake either calculating the control total, or posting the accounting transactions.

If you have a difference after posting all the required accounting transactions, double-check the total you expect again. (Add up the individual checks again). If this total is the same as before, check to make sure that you have entered all the documents and also to see whether you have perhaps entered a document twice You can then enter any missing documents and reverse any documents that have been entered twice. If you do not find any differences with either of these, check the amounts posted for each document.