Displaying Control Totals

Displaying Control Totals

You can use control totals to post documents and check whether the data has been entered correctly (for example, invoices or checks).

You use the following data to do this:

The amount to be posted (a total that you calculate before you enter a series of documents)
Posted amounts (the total debits and credits that the system calculates from the data you actually enter in the system)
Difference (difference between the expected total and the sum of the amounts actually posted)
The opening balance of an account

You can use control totals in one of two ways:

You enter the total to be posted and the system then displays the difference after the amounts have been posted (see Entering a total ).

You enter an opening balance, post the amounts and the system then displays the closing balance.

To be able to use the control totals function, you should not select the Do not update control totals option within the editing options for document entry. Control totals are updated in the standard system.

See also:

Entering a total

Entering an Opening Balance