Posting a Document in Accounts Receivable 

The steps for entering and posting a document in Accounts Receivable can be summarized as follows:

  1. From the Accounts Receivable screen, call up the type of business transaction required. For example, you could choose Document entry ® Invoice or Document entry ® Credit memo.
  2. On the first screen, enter the required header data (usually: document date, document type, company code, posting date, and currency).
  3. Also on the first screen, enter the posting key and the customer account number of the first line item. Choose Continue.

    4. The posting key and the reconciliation account for the customer account number determine which fields appear on the next screen.

  4. On the next screen, enter the details of the first line item. The posting key and the account number at the end of each screen determine which fields appear on the next screen for entering a line item.
  5. You need to enter at least one customer line item and one G/L account line item.
  6. When the debits equal the credits and the data is complete, choose Document ® Post to post the document.

The system then updates the document file, the customer account balance, and the G/L account balance.