Posting a Document in General Ledger Accounting 

If the debits equal the credits, you can have the system post the document. When you post the document, the system saves it and updates the G/L account balances. After you choose Post, the system checks whether:

If the debits do not equal the credits, the system prevents you from posting.

The steps for entering and posting documents are as follows:

  1. From the R/3 main menu, go to the General Ledger screen by choosing Accounting ® Financial accounting ® General ledger.
  2. From the General Ledger menu, choose Document entry and then the type of posting. You can choose one of the following posting types:
    3.

    · G/L account posting

    · Foreign currency valuation

    The "Incoming payment", "Outgoing payment", and "Post with clearing" options are clearing functions.

  3. On the first screen, enter the required header data (usually: document date, document type, company code, posting date, and currency).
  4. Also on the first screen, enter the posting key and the G/L account number of the first line item. Choose Continue.

    5. The posting key and the field status group for the G/L account determine which fields appear on the next screen.

  5. On the next screen, enter the details of the first line item. The posting key and the account number at the end of each screen determine which fields appear on the next screen for entering a line item.

    6. At least two G/L account line items are required.

  6. When the debits equal the credits and the data is complete, choose Document ® Post to post the document.

The system updates the document file and the G/L account balances.