Posting an Accounting Transaction in Accounts Payable

Posting an Accounting Transaction in Accounts Payable

The most important steps that you carry out to enter and post a document (accounting transaction) in Accounts Payable are as follows:

On the Accounts Payable screen, choose the required function for entering a document.

The system provides you with several functions for document entry. The functions are specifically designed for the relevant accounting transaction (for example, invoices or credit memos), or to simplify the process of entering several documents of the same type (for example, invoice and credit memo fast entry).

On the first screen, enter the required document header data.
Also on the first screen, enter the posting key and the vendor account number of the first line item.

The posting key and the reconciliation account for the vendor account determine which fields are displayed on the next screen.

On the next screen, enter the details of the first line item. The posting key and the account number at the end of each screen determine which fields are displayed on the next screen for entering a line item.
You need to enter at least one vendor line item and one G/L account line item.
If necessary, adjust or complete the line item.
When the debits equal the credits, and the data is complete, post the document.

The system generates the document, updates the transaction figures to the account involved and, where applicable, informs you of the internally assigned document number.