Quota Overview

Quota Overview

Use

The quota overview provides you with access to all information and program functions in the absence and attendance quota administration environment. From the quota overview, you can check quota credits and correct them if necessary. Quota credits are entered manually using the Absence Quotas (2006) and Attendance Quotas (2007) infotypes, or calculated during time evaluation.

For more information on generating absence quotas and leave in time evaluation, please see Absence Quota Type Selection and Leave Accrual.

Features

You obtain an overview of an employee’s absence and attendance quotas. This includes information on the amount of quota entitlement available, the amount of quota already requested, and the remaining entitlement.

You obtain a detailed overview of all accrual entitlements determined in time evaluation and of the quotas transferred to the Absence Quotas infotype (2006).

You can go directly to the following infotypes to correct quotas and quota deduction:

Absence Quotas (2006) and Attendance Quotas (2007) to correct quotas that were entered manually

Quota Correction (2013) to correct absence quotas determined in time evaluation

There is a special function for transferring the newly calculated entitlements straight to the Absence Quotas infotype (2006) after the next run of time evaluation. They are then available for deduction.
You can use this function so that employees who are leaving the company can use up or be compensated for all remaining absence entitlement, for example.

Absences (2001) and Attendances (2002) to correct quota deduction data or maintain absence and attendances

Once the quotas have been corrected (infotype 2013), you can start time evaluation to update the data and check the corrections.

You can also make a projection of future absence and attendance entitlements. This allows you to say how much leave quota an employee is likely to have at the end of a leave year, for example. The projected entitlements are not saved when you exit the quota overview.

You can print the absence and attendance entitlements determined for an employee. You may want to give the employee a printout of entitlements you have projected for him or her, for example.

You can go straight to the Time Management pool to check the balances determined for the employee in time evaluation, for example.

You can obtain information on employees’ absences and attendances by calling the relevant reports straight from the quota overview.

With the correct technical prerequisites, the system can automatically dial the telephone number of the employee being processed.