You can assign approvals for Attendances with quota deduction in the Attendance Quotas infotype (2007).
You may only record these attendances if an appropriate quota has been assigned to the employee in infotype 2007.

Attendances which reduce a quota are recorded using the Attendances infotype (2001). When you enter an attendance which reduces a quota, the system checks whether the relevant quotas have been created in the Attendance Quotas infotype 2007, and that they have not yet been used up.

There are three ways of specifying the duration of the attendance quota:

1. Detailed specification of the attendance quota



The employee is authorized to be at work for one hour from 6 pm - 7 pm on January 12, 1996.

2. Flexible attendance quota within a fixed time frame



The employee is authorized to work a total of six hours of overtime sometime between January 10, 1996 and January 12, 1996, and only between the hours of 6 pm - 10 pm.

The number field always specifies the total amount of quota to be deducted.

3. Flexible attendance quota within a fixed period

1. Select the Attendance Quotas infotype (2007).
2. Enter a validity period.
3. Select a processing mode.

The Attendance quotas screen appears.

4. Check the validity period of the record. Correct it if necessary.
5. Enter an attendance quota type.
6. Specify the duration of the attendance quota. Enter the amount of quota and/or the clock times.



According to how your system has been customized, only the Number or Time field may be ready for input for certain attendance quota types. The Number field contains either hours or days.
There are default times for certain attendance quota types. You can overwrite these times if necessary.

7. If applicable, use the Overtime compensation type to specify whether the attendance can be remunerated or compensated by time off.
8. Save your entries.