Maintaining Absence Quotas 

Use

In the Absence Quotas infotype (2006), you can store approvals for Absences with quota deduction.
These absences may be recorded only if an appropriate quota has been assigned to the employee in infotype 2006.

Absences which reduce a quota are recorded in the Absences infotype (2001). When you record an absence which reduces a quota, the system checks whether the relevant quotas have been created in the Absence Quotas infotype (2006), and that they are not yet used up.

Absence quotas can also be accrued automatically in time evaluation using the following functions:

· Automatic leave accrual

· Evaluation of the overtime compensation type in the Overtime (2005), Attendance Quotas (2007) and Employee Remuneration Information (2010) infotypes

These quotas cannot be changed manually.

Procedure

  1. Select the Absence Quotas infotype (2006).
  2. Enter a validity period.
  3. Select a processing mode.

    4. The Absence quotas screen appears.

  4. Check the validity period of the record. Correct it if necessary.
  5. Enter an absence quota type.
  6. Specify the duration of the absence quota. Enter the amount of quota and/or the clock times.

    7. According to how your system has been customized, only the Number or Time field may be ready for input for certain absence quota types.

    The Number field contains either hours or days.

    The number can have a smaller value than the time period. The employee is free to decide when his or her quota is reduced in this case.

    Please note that the number field always specifies the total amount of the quota.

    Certain absence quota types have default times, depending on how the system has been customized. You can overwrite these times.

  7. Save your entries.

Result

You have maintained an absence quota.