Substitutions Based on Work Schedule Rules 

Use

Use this substitution variant if an employee:

For example, one of your production plant employees in personnel subarea 0001 is to substitute for a colleague in personnel subarea 0002 in your branch office for a certain period. You assign the work schedule rule valid for the branch office to this employee for the duration of the substitution.

Result

Your employee works under the conditions that apply in the branch office in personnel subarea 0002 for the duration of the substitution. These working conditions may include a different public holiday calendar, different start and end times, breaks, and so on.

For long-term substitutions, it is more practical to assign the employee a new work schedule rule in the Planned Working Time infotype (0007).
The new rule must be compatible with the employee’s organizational assignment (personnel subarea/employee subgroup grouping and public holiday calendar).

Procedure

  1. Choose the Substitutions infotype (2003).
  2. Enter a validity period.
  3. Select a processing mode.

    4. The Substitutions screen appears in the processing mode you have selected.

  4. Enter a Substitution type.

There are two options for entering work schedule rules:

Employee A is to work according to the work schedule rule of Employee B. Enter the personnel number of Employee B and confirm your entry.
The system automatically completes the fields in the Work schedule rule section with the applicable data from Employee B. For more information on personnel number substitutions, see Substitutions Based on Work Schedules sapurl_link_0030_0002_0005.

  1. Enter a position if the employee is to be remunerated at the rate for a different position for the duration of the substitution.
  2. Enter a different payment, if required.
  3. Maintain the cost assignment specifications.
  4. Save your entries.

Result

You have now maintained a substitution based on a work schedule rule.

See Determining Individual Break Times.