Maintaining Planned Working Time Data for Part-Time Employees

Maintaining Planned Working Time Data for Part-Time Employees

Use

There are two methods of specifying working time provisions for part-time employees:

If special working time provisions for part-time employees are set up in your system, you maintain their planned working time data exactly as you would for Full-Time Employees.

You want to modify a work schedule rule that already exists for full-time employees to be used for your part-time employees.

To set working time provisions for part-time employees based on a work schedule rule for full-time employees, you can set fixed working times, or use the Dynamic Daily Work Schedule function to allow your employees flexible working times.

Dynamic Daily Work Schedule

The Dynamic Daily Work Schedule function allows you to set variable working times for part-time employees (such as working 4 to 6 hours per day).

This function calculates daily working time based on the minimum and maximum working hours, not the daily work schedule, from the Planned Working Time infotype (0007).

The values in the infotype may overwrite those in the daily work schedule for time evaluation or payroll accounting.

For example, an employee works flextime with an employment percentage of 50% according to the work schedule rule FLEX.

Using the Dynamic Daily Work Schedule function enables employees to plan their own working time. Employees can schedule their working time depending to how you specify their minimum and maximum working hours per day, week, month or year:

Day: Employee works for two hours one day, and six hours the next day

Week: Employee works only on Mondays and Tuesdays

Month: Employee works only two weeks per month

Another employee is also a part-time worker. This employee, however, works three days during the week, and has the same working times as his full-time colleagues. Enter this information in the Weekly working time field. In this case, you do not have to overwrite the daily work schedule because the working times are the same.

Procedure

Choose the Planned Working Time infotype (0007).

Enter a validity period.

Select a processing mode.

The Planned Working Time screen appears.

Enter a work schedule rule.

Use the possible entries function to obtain a list of work schedule rules compatible with the organizational assignment of the selected employee.

After the data is released, the Working hours per day, week, month and year fields are automatically completed by the system. You can overwrite these fields by entering the desired time data in the fields under the heading Dynamic Daily Work Schedule. The system changes the other fields accordingly.

To use the Dynamic Daily Work Schedule function:

a) Activate the Part-time employee field.

b) Enter the employment percent. (percentage) as 50% here, or in one of the other fields in the Working time section (not the Weekly working days field).

c) Activate the Dynamic Daily Work Schedule field.

d) Set the minimum and maximum working hours per day, week, month or year.

Activate the Time Management status, if you want the employee’s time data to be calculated in time evaluation.

If you do not make an entry in this field, the employee’s time data can not be calculated in the time evaluation.

Save your entries.

Result

You have now specified working time data for a part-time employee.