Maintaining Leave Entitlement

Maintaining Leave Entitlement

Use

You can store an employee’s statutory leave entitlement, and entitlement to other leave types, in the Leave Entitlement infotype (0005).

Standard annual leave
Relocation leave
Leave for severely challenged persons

If you enter a leave record for the employee in the Absences infotype (2001), it is automatically deducted by the system from the appropriate quota.

An employee informs you that he or she intends to move house on May 15 of the current year. You can note the entitlement to relocation leave in infotype 0005.

When the employee’s absence is recorded on May 15 in the Absences infotype (2001), the system checks the quota and deducts the leave entitlement.

Creating Leave Entitlement
Procedure

Select the Leave Entitlement infotype (0005).

Select a processing mode.

The Create leave entitlement screen appears.

Check the validity period of the record. Correct it if necessary.

Enter the leave types. You can store up to six leave types for each record.

· You only have to store the employee’s leave entitlement, as stipulated in the work contract, in the system once. It is then generated automatically for subsequent leave years.

· The system assigns a separate object identification for each new data record created for a leave year. This is derived from the Leave year and Object identification fields (for example, 1996 / 02).
By choosing Edit ® Leave entitlement, you can obtain information on other data records for a leave year.

Enter the leave entitlement in days (half day = 0.5).

Specify the start and end of deduction, that is, the period within which leave records can be deducted from the entitlement. This period can be shorter or longer than the validity period of the data record.

Save your entries.

Result

You have set up leave entitlement for an employee.

Displaying, changing and deleting leave entitlement

Further information and additional editing options can be found in the Display, Change and Delete modes.

You can access the following functions under Goto ® :

Overview: Allows you to display an overview of all data records for a particular leave year

Deduction: Enables you to track the leave that has been deducted up to this point

Deduction dates: Allows you to change a leave entitlement record

Leave entitlement: Enables you to display the leave entitlement as it is on the start date of the current record, and change it if necessary.

For an explanation on how to enter a leave record, see Entering leave in the Absences infotype (2001)