Maintaining Attendances With Quota Deduction 

Prerequisites

Attendance types with quota deduction are attendances that can only be entered if the employee has already been assigned a quota in the Attendance Quotas infotype (2007). The system automatically updates quota deduction.

An attendance with quota deduction is an attendance such as Attendance For Quota Days.

Procedure

  1. Choose the Attendances infotype (2002) .
  2. Enter a subtype for an attendance with quota deduction.
  3. Enter a time period.
  4. Select a processing mode.
  5. Check the validity period of the record. Correct it if necessary.
  6. Enter the duration of the attendance. Choose from the following options:

    7. – Maintaining Full-Day Attendances

    If you do not want to enter any additional specifications, you can save the data record as it is.

    – Maintaining Partial Day Attendances

    To maintain partial day attendances, enter either a time or a duration.

    If you only enter one clock time, the other clock time is determined from the specifications in the employee’s personal work schedule.

    If you enter only one duration, the system calculates the attendance hours from the start of working time specified in the employee’s daily work schedule, depending on the settings made in Customizing.

  7. Set the Previous Day Indicator if you want to assign the record to the previous day.
  8. Choose Enter and check the value in the Quota used field.

    9. Quota deduction is either calculated in hours or days depending on the settings made in Customizing. In some cases, an entire day could be deducted from an employee’s quota, when only a four-hour attendance is entered.

  9. If necessary, you can also enter a wage type or A Different Payment.

    10. Note: The standard R/3 system does not use the Wage type field!

  10. To integrate the absence data in other R/3 System components, maintain the Accounting/Logistics specifications as required.

    11. For more information on Activity Allocation and Cost Assignment, refer to the Integration with Controlling section.

  11. Save your entries.

Result

You have now maintained an attendance with quota deduction using the Attendances infotype (2002).