Entering Leave Using the Absences Infotype (2001)

Entering Leave Using the Absences Infotype (2001)

Use

Special absence types with quota deduction are those that are related to leave. These absences are deducted from a particular quota and can be entered in two different infotypes:

· A standard annual leave, for example, reduces the quota stored for an employee in the Leave Entitlement infotype (0005).

· Leave

· Educational leave

· Leave quotas that are accumulated by fulfilling certain work requirements are deducted from the Absence Quotas infotype (2006).

An absence for leave is deducted from a specific quota, depending on the absence type and settings you made in the Customizing steps in the Implementation Guide (IMG).

You can also control quota deduction manually (see below).

If an employee wants to be paid instead of taking leave, use the Leave Compensation infotype (0083).

The following section describes the maintenance process for full-day absences. Note: Special functions are activated when Maintaining Partial-Day Absences.

Procedure

Choose the Absences (2001) infotype and enter a subtype or absence type for a leave.

Enter a time period.

Select a processing mode.

Check the validity period of the record. Correct it if necessary.

Depending on the settings made in Customizing, the system issues either a warning or error message if the "from" or "to" date of the record falls on an employee’s day off.

Choose Enter.

The system automatically calculates the values of all essential screen fields. If an employee does not have enough absence quota to enter a leave, the system displays an error message.

To integrate the absence data in other R/3 System components, maintain the Accounting/Logistics specifications as required.

For more information on Activity Allocation and Cost Assignment, see Integration with R/3 Controlling.

Save your entries.

Manual Control of Quota Deduction

Deducting leave from quotas can also be performed manually. You can define whether the current leave record should be deducted, for example, from standard annual leave or from the leave quota for a move.

Whether or not you can make any changes using this function depends on the settings made in Customizing.

Procedure

Choose the desired record, or create a new one in the Absences infotype (2001).

Choose Edit ® Leave deduction.

A list appears displaying the quota for which the current leave record is to be deducted.

Supplement or correct your entries.

Choose Enter.

The system checks your entries for plausibility. Make any corrections necessary, then choose Enter again.

Choose Back.

Save the record.

Result

The deduction of leave quota is now changed.