Maintaining Incapacity To Work In The Absences Infotype (2001) 

Use

In the R/3 Human Resources (HR) component, an incapacity to work is an absence for which a period for continued pay and sick pay supplement can be entered, in addition to the actual absence periods.

The system automatically calculates the periods for continued pay and additional sick pay. The system uses the calendar days of the absences as a basis for calculating these periods. The specifications made in the Contract Elements infotype (0016) determine the length of time an employee is allowed to receive continued pay and additional sick pay.

An incapacity to work includes:

· Illness with Continued Pay

· Health Cure

· Occupational or Industrial Accident

The following section describes the maintenance process for full-day absences. Note: Special functions are activated when Maintaining Partial Day Absences.

Procedure

  1. Choose the Absences (2001) infotype and enter a subtype or absence type for an incapacity to work.
  2. Enter a time period.
  3. Select a processing mode.
  4. Check the validity period of the record. Correct it if necessary.

    5. Depending on the settings made in Customizing, the system issues either a warning or error message if the "from" or "to" date of the record falls on an employee’s day off.

  5. Choose Enter.

    6. The system automatically calculates the values of all essential screen fields.

    If necessary, you can overwrite the periods for continued pay and additional sick pay.
    Note: When you undo any manual changes, you must first delete the fields that you have changed. Choose Enter. The system then recalculates the values.

  6. Choose Edit ® Incapacity to work.

    7. The system displays a list of the illness records that are already entered for this employee. You can then determine whether certain previous illnesses are relevant for continued pay and additional sick pay.

    Relationships between illness records can be indicated in the Relationships fields.

    · If you have not linked the current record with another record in the Relationships field, the system displays a list of all illness records. If a link exists, only those records that are "related" are displayed.

  7. To integrate the absence data in other R/3 System components, maintain the Accounting/Logistics specifications as required.

    8. For more information on Activity Allocation and Cost Assignment, see Integration with Controlling.

  8. Save your entries.

Result

An incapacity to work is now recorded for the employee.