Maintaining An Employee's Absences and Attendances Using The Wee

Maintaining An Employee’s Absences and Attendances Using The Weekly Calendar

Use

Note:

While you are creating, maintaining, or deleting data records, the system may display a time constraint warning or an error message. For more information, see Collision Checks in Time Management.

Procedure

Choose Human resources ® Time management ® Administration ® Time data ® Maintain.

The Maintain Time Data screen appears.

Enter the employee’s personnel number.

Choose Goto ® Weekly calendar.

The Maintain Weekly Entry screen appears.

If you do not enter a validity period, the current week is displayed.

You can maintain a variety of data in the weekly calendar screen. The entry section does not show all available fields at first. Use the scroll bar at the bottom of the Entry section to display the additional fields.

Depending on the weekly calendar screen and the settings made in Customizing, the system displays various different fields. You can adapt the weekly calendar to suit your own requirements. For more information, see Creating An Individual Weekly Calendar Screen.

The weekly calendar screen includes several special functions. For more information, see Maintaining the Weekly Calendar Screen: Notes.

In the D field, enter the day index of the required day.

A specific day index is assigned to each day of the week. To determine the validity day of an infotype record, enter a day index in the Day field.

Enter data as required.
Choose Continue.

The system:

Enters the total number of hours to be distributed in the Hours field
Reduces the total number of hours to be distributed to zero
Reduces the total number of hours to be distributed for the selection period (hours still to be distributed) by the corresponding amount.

Save your entries.
To leave the weekly calendar screen, choose Back.

Result

You have maintained an employee’s attendances or absences using the weekly calendar.