Maintaining The Weekly Calendar Screen

Maintaining The Weekly Calendar Screen

Use

The weekly calendar screen supplies innovative functions for the efficient recording of your employees’ day-to-day time data. To familiarize yourself with the weekly calendar and learn how to implement it effectively, you should note the following:

You can customize the weekly calendar screen to suit your own particular requirements. For more information, see Creating An Individual Weekly Calendar Screen.

Changing the Validity Period

You can change the validity period in the weekly calendar screen without having to exit the screen. The validity period can be changed by either of these two methods:

To change the validity period, change the date in the Week field.

When you enter a date, the days of the week appear in sequence in the information section, starting with the date entered.

To display the calendar week for the date entered, choose Complete week.

Choose Previous week and Next week to display or maintain data for the previous or subsequent week.

In this case, the system counts seven days back or seven days ahead. If the week displayed in the information section began Wednesday on the previous screen, the next week displayed also starts on Wednesday.

If you change the validity period on the weekly calendar screen, you first have to save any changes you have made or new records you have created.

Scrolling in the Weekly Calendar Screen

If you want to maintain several data records within a validity period, the space on one screen may not be sufficient. You can use the various scrolling functions to get to a different page. A scroll bar is also included on the right side of the entry section.

Maintaining Unmodifiable Infotype Records:

Data records that can not be changed may appear on the weekly calendar screen. In the following cases, you can not change infotype records using the weekly calendar:

When you customized the weekly calendar screen, certain fields containing important information were hidden. To prevent any unwanted errors, data can not be entered in these infotype records.

If necessary, contact your system administrator to change these settings.

You have already recorded infotype records that last several days for the specified period. These records are highlighted in color.
You have entered an attendance record that already contains additional data or specifications for other R/3 applications. The infotype record is also highlighted in color.

You have entered Cost assignment specifications for an attendance record. The infotype record is highlighted in color on the weekly calendar screen for Attendances/Activity Allocation. You can not maintain this infotype record using the weekly calendar.

To maintain these types of infotype records, go to single screen maintenance. Select an unmodifiable infotype record and then choose Select. The single screen appears. Here you can make your required changes.