Example: Recording An Employee’s Illness Using An Annual Calendar 

Scenario

An employee is ill for one week and can not work during this period. You want to create an illness record for this employee.

Procedure

  1. Choose Human resources ® Time management ® Administration ® Time data ® Maintain.

    2. The Maintain Time Data: Overview screen appears.

  2. Enter the employee’s personnel number.
  3. Choose Annual calendar.
  4. Enter the start and end dates you want to set as the validity period for your calendar.

    5. If you do not specify a period in the From and To fields, the system will default to a period beginning with the current month.

  5. Choose Change to jump to the annual calendar.

    6. The annual calendar appears for both the employee and period selected.

  6. Select the date from which you want to change data.
  7. Change the data by overwriting the existing entry with the new data. In this example, the blank record is replaced by the symbol indicating illness. Repeat this step for all additional days.

    8. You can use the possible entries help (F4) tp assist you. Select the appropriate entry from this list.

  8. Save your entries.

Result

The employee’s illness during the period specified is now reflected in an absence record.