Budget Monitoring 

Use

Budget monitoring enables you to display the budget of a budget structure element, and allows you to see how much of this budget has been used up and how much is still available.

If the budgets in question are FTE budgets, annual mean values are used to calculate funds.

Example:

In Budget Monitoring, you see that a budget structure element with a budget of 4 full-time equivalents (FTEs) still has a budget of 2.75 FTEs available. This is calculated as follows:

Availability Period

FTEs

Annual Mean Values

January 1 - March 31

4

1 (4 x 0.25)

April 1 - September 30

2

1 (2 x 0.5)

October 1 - December 31

3

0.75 (3 x 0.25)

Prerequisites

The status of the overall budget must be Released, Completed, Locked, Released provisionally, or Being revised.

Features

You can use the Budget Monitoring function to display the following information on a budget structure element:

A. Budget Structure Elements With Monetary Budgets

- Name of budget structure element

- Validity period

- Original budget

- Budget updates

- Budget restrictions

- Current budget (original budget, budget updates and budget restrictions)

- Application of budget (funds allocated to lower-level budget structure elements and for the purposes of financing persons and positions)

- Available budget (current budget minus application of budget)

B. Budget Structure Elements With FTE Budgets

- Name of budget

- Validity period

- Original budget

- Budget updates

- Budget restrictions

- Current budget (original budget, budget updates and budget restrictions)

- Reclassifications (reclassification rules that have been activated)

- Application of budget (funds allocated to lower-level budget structure elements and for the purposes of financing persons and positions)

- Available budget (current budget minus reclassifications and application of budget)

See also:

Accessing Budget Monitoring