New functions in SAPoffice 

Description

The following functions are available from Release 3.0A:

• Integrated inbox
  This inbox comprises various work lists. These are currently the workflow work list (contains workflow objects) and the SAPoffice inbox list. The view you require of the integrated inbox can be set flexibly.
  

• Substitute
  In addition to the functional substitutes, you can define substitutes who can log on in your mailbox. You can assign various authorizations to the substitutes.
  

• Expiration date
  Documents can be assigned an expiration date when they are created. When this date has been reached, the documents are deleted automatically. You can change the expiration date for documents which you do not want to be deleted. A separate expiration date is defined for the outbox.
  

• Short message
  Short messages provide a shorter way of creating and sending a document. When the function is called, a window is displayed in which the recipient and document text can be entered. The window is closed automatically after the send operation.
  

• Automatic reply
  You can define an automatic reply for a specific period. It is then sent in reply to all messages you receive.
  

• Entering and displaying first name and surname
  Instead of the SAPoffice or SAP name, you can enter the first name and surname in the appropriate fields. Functions are available for searching for names. You can see the first names and surnames in the appropriate display fields.
  

• Internet
  You can send documents via the Internet. You can enter the Internet address directly on the send screen or select it from the address management. In the second case, the address must be maintained appropriately.
  

• Including documents
  You can include other RAW documents in SAP editor texts (type RAW).
  

• Creating a document and replying using a reference
  When you create a document and reply to a document using a reference, the document header and contents of the document selected as a reference are preset.
  

• Remote Office
  Remote Office means the following:
  Two or more R/3 Systems can be connected with each other. All SAP office functions as well as the Office database run in one R/3 System only (original system). Restricted Office functionality may be available in the other remote systems (e.g. inbound processing). When these functions are executed, the Office database in the original system is accessed.
  

• X.500 connection on the send screen
  If you want to fax, telex, or send documents via X.400, you can access the X.500 directory instead of the address management and select recipients from there.
  

• Subscribing to shared folders
  Using this function, you can create and store an individual view of the shared folders. The expanded structure is displayed for all folders subscribed to, that is you see all folders the folder subscribed to is subordinate to and the folder itself. Unviewed documents in the folder subscribed to are displayed in color.
  

• Attachments
  You can append attachments to SAP editor documents (type RAW). Attachments can be any SAPoffice or PC documents: You can append existing documents as attachments using the Upload function or create new documents.
  

• Converting SAPoffice authorizations to SAP authorizations
  The Office authorizations are now assigned in the SAP user. Two new authorization objects were defined:

• S_OC_FOLCR (to create shared folders)

• S_OC_SEND (send authorization)
  

• Administration
  New and extended functions are available to the administrator, such as various statistics reports, reports for mass maintenance of addresses, an extended reorganization report, etc.
  

• PC documents
  Two cases are distinguished:

• You can include any PC documents in SAPoffice.

• In the special case involving an RTF document, you can communicate with WinWord via RFC: You can call SAP functions in the WinWord editor.

You can make known a working directory, in which you want to manage your PC documents, from the SAP System.

The administrator can create default documents for any document types, which are used as a template when documents are created.