Defining Default Documents

Defining Default Documents

Use

As the administrator, you can define one or more default documents for the various PC document types. These default documents are proposed by the system in a dialog box when you call the Create document function, provided there is more than one default document available for the selected type.

Default documents should be used in the following situations:

You wish to save the files from the PC editor directly in the correct format. To do this, create an empty document. If your organization uses various versions of a PC application (for example, WinWord 2.0 and WinWord 6.0), you should have an empty default document for each version.
You are working with a PC application which expects a formatted transmission file (for example, PPT for PowerPoint or RTF for Rich Text Format).

You wish to use forms.

Please note that the default documents are created on a PC-dependent basis, i.e. if you have, for example, WinWord 6.0 installed on your PC, you can only define default documents for WinWord 6.0 documents. If you also want to create default documents for WinWord 2.0 documents, WinWord 2.0 must also be installed on your computer.

Activities

From the Business Communication Administration initial screen, select Office ® Folders ® Default documents
The system displays a shared folder.

Choose Create or Import.

If you are using a PC application which expects a formatted file, you should choose Import.

Enter the type of the PC document.

Assign a name and a title. These should contain, for example, the PC application and the version number.

Confirm your entries.

If you have selected Create, edit the document. save the file under the proposed name ~SAPFIL<NUMBER>.<EXT>, and terminate the PC application.

For more information about the Import function, see: Importing a Document from a PC.