In the private office settings, each user can display their own SAPoffice authorizations and address in address management, as well as specifying default settings and an automatic reply. In addition, each user can look at the authorizations of other users.

Private office settings are divided into:

• Modifiable settings
• Administration data

The modifiable private office settings can be set by SAP users and, to some extent, by the SAPoffice administrator.

The system administrator can maintain the administration data. The administrator can change a personal address in address management for each user.

Default settings and authorizations when editing documents:

• Whether documents can be modified after they have been sent and by whom
• Which document type is set as the default and whether the free text editor can be used when editing SAP editor documents
• Whether the PC application is integrated in the R/3 window when editing PC documents
• Whether the confirmation prompt is activated
• Whether documents can only be resubmitted on workdays and which calendar is used
• Whether the user is authorized to archive documents

Default settings and authorizations for shared folders:

• The criteria according to which the subscribed folders are sorted
• Whether the user is authorized to create client folders and/or group folders

Default settings and authorizations when sending:

• Whether an automatic reply is also sent externally
• Whether documents are moved to the outbox or to a private folder after being sent
• The communication methods for which the user has authorization and the maximum number of recipients for each communication method

Default settings when printing:

• The information which is printed with the document
• Settings for substitutes and forwarding
• Whether an automatic reply and/or a substitute is defined.

Administration information:

• SAP name, address name and address number of the user
• The user who created the SAPoffice user and the last user to change the data
• The last time the user worked in SAPoffice