Creating a Substitute 

Procedure
  1. From the SAPoffice initial screen, select Administration ® Substitute or Extras ® Substitute
  2. Select Substitute ® Create substitute
    The Create Substitute: <user name> dialog box is displayed.
  3. Enter the name of the substitute in the Substitute field.
    You can enter address names (first and last name), SAPoffice names or SAP names. In the case of SAPoffice names, you must assign an o in the neighboring field, and in the case of SAP names you must assign b.
  4. Define the substitution period (date and time) in which the substitution is to be active.
  5. Specify the folders to which the substitute will have access:

    6. - Inbox and outbox
    The substitute may access all functional and standard documents in your inbox and outbox. If there are distribution lists in the outbox with functional or standard sensitivity, the substitute may also access these lists.

    - Private folders
    The substitute has access to folders, documents, and distribution lists in your private folders whose sensitivity is set to functional or standard.

    - Shared folders
    The substitute has access with your authorizations to folders, distribution lists, and documents in shared folders. Administrator authorization, if applicable, is an exception to this rule. This authorization is not transferred to the substitute.

    The substitute can send documents from your mail system.

  6. Confirm your entries .