Reply

Reply

Use

There are two advantages to replying to documents using the Reply function:

The recipient address is automatically entered in the send screen and you can also copy all other recipients of the original document.
You can trace the correspondence history.

Features

You can reply to a document with or without reference to the original.

In both cases, you can copy the recipient list and display the correspondence history.

If you select Create with reference, the document to which you are replying is used as a reference for the new document (the document header and, if available, the contents are copied). This function should be used if, for example, you have been sent a form which you should process, or if you wish to include the previous correspondence in your document.

Activities

The following functions are available when viewing documents to which you wish to reply:

Function	Menu path	Description
Reply	Document ® Reply	The header of the selected document is copied. The sender is automatically entered as the recipient. You can change the entries in the header and one the send screen, or confirm the entries directly.
Reply with reference	Document ® Reply with reference	The header and contents of the selected document are copied. The correspondence history can therefore be displayed. You should enter your reply above the existing text.
Replying to the sender and other recipients	From the send screen: Reply recipients	Select the recipients to whom you wish to send the reply and confirm your entries.