Function

Menu path

Description

Searching for a recipient address

Edit ® Find ® Internal user or Distribution lists or External addresses or Organizational units or Directory (LDAP)

You can restrict the search according to various criteria: In addition, generic entries are also possible, i.e. replacing a string of characters with *, e.g. Wash*ton.

Calling a dialog box for entering addresses

Goto ® Recipient ® Business Object entry or Fax entry or Internet entry or X.400 entry or Remote SAP entry or Telex entry

The dialog boxes simplify the procedure for entering recipient addresses, for example, when entering fax numbers, you can display the country code via value help.

Assigning Send Attributes

Goto ® Send attributes

The send attributes apply to the document to be sent and to the selected recipients.

Combining recipient addresses to create a new distribution list

Extras ® Distribution list

The recipient addresses which have been selected from the send screen are combined to create a new distribution list. The distribution list is stored in the specified target folder.

Copy recipients from another document

Extras ® Copy recipients

The recipients are automatically entered in the current recipient window.

Moving a document to another folder after sending

You should move documents to your outbox when they have been sent, so that you have an overview of all documents which you have sent. In addition, you can also find out information about the document status (e.g. has the recipient viewed the document?).

Sending a document asynchronously

If documents are to be sent to many recipients, these documents should be sent asynchronously. The send operation is then executed in the background.