If information is to be sent to a defined group of users on a regular basis, a distribution list should be configured. All users who are to receive the information are included in the distribution list. When sending documents or creating shared folders, only the name of the distribution list must be entered to carry out the following actions:

• Sending a document to all users entered in the distribution list
• Making a shared folder accessible to all users entered in the distribution list

Private distribution lists are created by users in their private folders or outbox.

Shared distribution lists are created in shared folders by users with the relevant authorization.

The distribution lists can be used in all folders. For example, from the send screen in your inbox when sending a document to all users in the specified distribution list, or from the authorization screen when creating a shared folder.

Distribution lists can be entered as recipients when sending documents and can be assigned authorizations for shared folders.

The following functions are available for distribution lists:

• Functions which can also be executed on other documents:

• Functions which can only be used for distribution lists:

• Expand entries (completely or partially)
• Combine entries to create a new distribution list
• Combine entries to create a new distribution list replace the old distribution list with the new list
• Create a subscription list