SAPoffice Folder 

Definition

This is a synonym for a folder in the real office environment. Just like normal folders, documents are stored in SAPoffice folders. In addition, other folders can be stored in a particular folder. As a result, folders can contain hierarchical folder structures with root folders and subfolders.

SAPoffice folders can be created in your private folders or in shared folders. According to the folder which is involved, a distinction is made between private folders and shared folders.

Use

SAPoffice folders are used within other folders. Documents relating to certain topics or projects can be organized in an appropriate folder structure.

Documents can be created, displayed and edited from within a folder.

Structure

Folders have a header and contents. The header contains information about the folder and is divided into a general part and a specific part. The contents consist of documents, distribution lists and/or other folders.

Folders are of type FOL. Object folders are an exception to this rule: they are of type OFO and are used for managing objects.

Function

Information

General header
  • Name, title, language, creation date

Specific header
  • Owner, name, title
  • Information about whether the folder is indexed for fast searches and the information class to which the index is assigned
  • In the case of shared folders, additional information about:
  • whether the folder is displayed, regardless of the selection date
  • whether the folder is a client folder or a group folder
  • which users have authorization to access the folder