SAPoffice Folders 

Use

The SAPoffice folders are used for organizing and managing other folders, documents, messages, distribution lists and objects.

Integration

Displaying a folder is a prerequisite for displaying and editing the other subfolders and their documents.

Features

SAPoffice has six folders, which have the following functions:

Folders

Function

Inbox

Integrated inbox for documents sent to you, resubmissions and work items assigned to you.

Outbox

Overview of documents you have sent.

Private Folders

Folder for organizing your documents, messages, distribution lists and work processes.

Shared Folders

Company-wide or group-specific information distribution and management.

Resubmission

Folder containing documents which are to be placed in your inbox in the future.

Trash Folder

Folder containing other folders and documents which have been deleted. These folders and documents can sometimes be retrieved.

Activities

The six folders listed above can be called from the Office menu entry. The form in which a folder is displayed depends on the view which has been configured for this folder.

The display of shared folders is controlled via the selection date. Only folders which have been created or changed since the current selection date are displayed. The selection date is displayed on screen in the New since field.

You can change the selection date by selecting Edit ® Selection date. If you change the selection date from the screen displaying the folder structure for shared folders, the change applies to all shared folders. However, if you change the selection date within one folder, the change only applies to that folder.

Folders

Display

Inbox

When accessing the your inbox, you first see an initial screen displaying the various folder configurations in button form. The buttons can be used to access either the required inbox list or a hierarchy tree, from where the inbox list can be displayed.

Outbox, resubmissions, trash

A list containing all documents in the relevant folder is displayed.

Private folders, shared folders

A hierarchical folder structure is displayed, containing all the subfolders in the current folder for which you have at least display authorization.

If you have subscribed to a shared folder, all the folders to which you have subscribed are displayed when you access shared folders. From this view, you can switch to a view of all shared folders.